March 15, 2020
Dear SMCCCD Faculty & Staff,
Here is an update regarding District actions and procedures relating to COVID-19.
FOR MONDAY, MARCH 16
As a reminder, all classes are canceled on Monday, March 16 (except online classes which should continue as planned). Consistent with new public health guidance, offices and buildings are closed to the public and to students.
Please use Monday, March 16 to finish preparations for working from home. Per health recommendations, employees are encouraged to work remotely if possible and not come to campus. If you do need to come to campus, you must maintain the following health protocols from San Mateo County Health:
- People must stand or sit at least six feet apart
- Clean your work surfaces with disinfecting wipes or other standard cleaners
- If you need to borrow a laptop for working from home, please schedule your appointment by filling out this online form.
FOR TUESDAY, MARCH 17
- All classes will resume as online or distance-education classes
- Any classes that cannot be moved online will be adapted or canceled, and instructors will work with their deans to communicate those changes to students
- All departments and offices should have a plan ready for working from home, and offering their services online via their website, Canvas, Zoom, email, telephone, or other distance options.
- NEW: Access to campus will be restricted. If you need to get to your office or other campus location, you will need to show your ID to a Public Safety officer at the entrance.
HR/EMPLOYEE QUESTIONS
An HR bulletin will come out soon with more specific guidance for handling employees, working from home, student employees, and more.
TRAINING FOR ONLINE LEARNING AND MEETINGS
Faculty/staff online training is available at: https://instructionalcontinuity.smccd.edu/
Zoom meeting training is also available:
CAMPUS RESTRICTIONS AS OF MARCH 17
Effective Tuesday, March 17, access will be restricted at all campuses and the District Office, due to orders issued by San Mateo County Health.
For the safety of employees, anyone who needs to access an office or any campus location should check in with the Public Safety officer at the campus entrance (see list of entrances below). Have your SMCCCD ID and any necessary keys, because buildings will be locked. Access will only be allowed Monday – Friday from 5 a.m. to 5 p.m.
Each College will have a single point of entry/exit (other entries will be blocked):
- Cañada College: Use The Loop Road off Farm Hill Blvd.
- College of San Mateo: Use the Lower Hillsdale Lot 1 entrance on CSM Drive (across from District Office)
- Skyline College: Use College Drive via Skyline Blvd (east side of campus)
Anyone on campus or District property must maintain the following protocols from San Mateo County Health:
- People must stand or sit at least six feet apart
- Clean your work surfaces with disinfecting wipes or other standard cleaners
Facilities has greatly increased cleaning on our campuses, using hospital-grade cleaners. However, they are low on supplies due to global shortages. Please be mindful that all spaces on campuses where employees visit must be cleaned prior to and after the employee’s visit. Therefore, all employees who can work remotely are strongly encouraged to do so.
EVENTS AND CANCELLATIONS
Due to legal orders and recommendations from San Mateo Health:
- All special events (performances, lectures, exhibits, receptions, workshops, panel discussions, committee meetings, club meetings) are canceled through April 5.
- All third-party events and facility rentals (farmer’s markets, concerts and performances, sports events) are suspended through April 5.
- The California Community College Athletic Association has postponed practices outside of regularly scheduled classes as well as competition for all spring sports.
- Campus shuttles are suspended beginning March 17.
- NEW: Campus Health Centers are closed until further notice, due to lack of medical supplies.
- NEW: Campus Childcare Centers are closed effective Monday, March 16.
- All District-related travel is suspended until further notice.
GENERAL INFORMATION
All updates are posted at: emergency.smccd.info
Thank you for your patience as we work together as a community to manage this crisis. This community is strong, and working together we will make it through this challenging time.